Technology hasn’t arrived at the state of omniscience, but it’s racing towards omnipresence. Some of the leaders in the race are Apple with iCloud, Microsoft with Office 365, Google with Google Docs, included among a myriad of online database services, social networking sites and financial services.

Many of you are probably fully floating, or possibly sinking in the cloud already. For the few of you, with your feet still on the ground, here are a few things to bear in mind.

1. There’s nothing worse than the conclusion of a meeting where everyone pulls out their smart phones to schedule the next one, and you’re left with the phrase, “I’ll have to email my availability tomorrow.” Accepting the first time that everyone agrees on and frantically calling your secretary on the way out to check your schedule is another option, or a trusty Day-Timer. I recommend Exchange Online and a smart phone because you’re calendar changes on your phone automatically appear in Outlook or Outlook Web Access.
2. If you need to remember three agencies that you plan on cutting at some point in the future and you don’t have a good memory under pressure, with Exchange Online you could set a reminder in your calendar in Outlook which would pop-up on your phone fifteen minutes before the debate.
3. We don’t all have the luxury of a personal assistant who stands quietly beside and whispers the name, position and closest kin of the person walking toward you with a glass of wine. So the next best thing is a contact list in Outlook that will cough up the pertinent information on your phone. If you’re snap-happy or good with cutting and pasting off the internet, in Outlook 2007 or 2010 connected to Exchange Online, you can even add a photo of the person which will show up on your phone.
4. If your handwriting seems to be degrading with age or your eyes seem to be incapable of deciphering certain scribbles you’ve written, you may try texting, with similar resulks at firdt, but youre guaranteefed to improbe over tim.e and if you couple this with Exchange Online you’ll be able to answer more emails than you’d like to by adding the ability to work wherever you are. With SharePoint Online on a Windows 7 phone you can even easily view and edit shared documents while waiting for that elusive person to show up with the glass of wine.

Exchange Online cost $5.00 a month per mailbox. If you’re interested in learning more about Office 365 or Exchange Online sign up for a free trial today or call us at 619-301-3501.